| Macomb Community Unit School District No. 185 | 2:125 |
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SCHOOL BOARD Board Member Expenses No SchoolBoard member may receive compensation for services, except that the Board Secretary may be paid an amount up to the statutory limit if the Board so provides. The Board may advance or reimbursemembers the actual and necessaryexpenses incurred while attending: 1. Meetings sponsored by the Illinois State Board of Education or by the Regional Superintendent of Schools; 3. Meetings sponsored by anorganization in the field of public school education. Expense reimbursement is not guaranteed and Board members should seek pre-approval of expenses, except in situations when the expense is diminutive. A Boardmember must return to the District any portion of an expense advance not used. Members must submit an itemized, signed voucher to support any expense advanced or to seek expense reimbursement. The voucher must showthe amount of actual expenses, attaching receipts if possible. A Board member submitting abill for a group function should recordthe names of members participatingon the receipt. Money shall notbe advanced or reimbursedfor: (1) the expenses of any person except the Board member, or (2) anyone's personal expenses. The Superintendent shall review the submitted vouchers for compliance with this policy. If any voucher's compliance appears uncertain, the Superintendent shall notify the Board President, or Vice President if the voucher in question is from the President, as well as the Board member who submitted the voucher. The Superintendent shall include the voucher in the monthly list of bills presented to the Board for approval or rejection. Registration Transportation 1. Air travel at the coach or single class commercial airline rate. First class air travel willbe reimbursed only if emergency circumstances warrant. The emergency circumstances must be explained on the expense voucher. Copies of airline tickets must be attached to the expense voucher. 2. Rail or bus travel at actual cost. Rail or bus travel costs may not exceed the cost of coach airfare. Copies of tickets willbe attached to the expense voucher to substantiate amounts. Travel to and from Chicago will be via train when reasonably possible. 3. Use of personal automobiles at the standard mileage rate approved by the Internal Revenue Service for income tax purposes. The reimbursement may not exceed the cost of coach airfare. Mileage for use of personal automobiles in trips to and from transportation terminals will also be reimbursed. Toll charges and parking costs will be reimbursed.
Macomb Community Unit School District No. 185 2:125 SCHOOL BOARD Board Member Expenses 4. Automobile rental costs when the vehicle's use is warranted. The circumstances for such use must be explained 5. Taxis, airport limousines, or other local transportation costs. Hotel/Motel Charges Board members shouldrequest conference rate or mid-fare room accommodations. Room rate reimbursement will be made only for District personnel at the single room rate or split between two if at the double room rate. Board members should pay personal expenses at check-out. If that is impossible, deductions for the charges should be made on the expense voucher. Meal Charges Meal charges to the School District should represent "mid-fare" selections for the hotel/meeting facility or general area. Maximum daily per diem allowance will be: $40.00 in Chicago and out-of-state; $35.00 elsewhere in Illinois.Tips are included with the meal charges. Expense vouchers must explain the meal charges incurred. Miscellaneous Expenses Board members may seek reimbursement forother expenses incurred while attending a meeting sponsored by organizations described herein by fully describing the expenses on the expense vouchers, attaching receipts if possible. Personal Charges All personal travel costs must be excluded from the expense voucher. LEGAL REF.: 105 ILCS 5/10-22.32 CROSS REF.: 2:100 (Board Member Conflict of Interest), 2:110 (Qualifications, Term, and Duties of Board Officers)2.120 (Board Member Development), 4:50 (Payment Procedures)
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